How to Keep your DJ Library Safe for Ten Bucks Per Month

I’ve been through countless revisions of music backup routines as a D.J. who also happens to be the owner and head geek of an I.T. company. Read below to find out EXACTLY how I protect myself from losing my Serato and itunes libraries for less than the price of an import 12″

Going all the way back to “I’ll occasionally (translation: never) remember to plug in my backup drive and start a backup, to waiting forever for Time Machine backups to complete before finding out they were “corrupt” and had to be redone to….well, no backup at all for way-too-long stretches of time.

At this point I’ve settled on a couple truths about myself

  1. A backup will only be successful if it’s 100% automatic.
  2. It needs to be easy to to get this library back exactly as I have in the shortest possible time.
  3. I won’t store my library or my primary backup on an SD card or USB drive.
  4. My music needs to be accessible and browsable in the cloud, from anywhere
  5. The solution needs to support iTunes & Serato
  6. I hate Time Machine because it’s slow and buggy.
  7. I’ll only feel safe if my music is backed up in two different places: to the cloud, and also on another computer or network drive that I physically own.
  8. I need to be able to see what my entire collection looked like as a “snapshot” at any point previous point in time.

Awesomely enough, it’s not that hard or that expensive to build a solution that covers all of that — especially if you compare that labor & cost to the inevitable wild-eyed-crying-panic-attack you’ll have when you realize you left your hard drive on the train. or your dog pees on your laptop. or your computer boots up with a question mark and you realize your hard drive is fried. or whatever, I’m sure you’ve got some good stories…every music fan does.

I’m writing this post specifically for the Serato DJ’s I know, but this advice holds more or less true for almost any type of DJ or music fan who happens to be reading this post.

And remember, this is just the way I do it. There’s plenty of other articles from DJ sites (I even referenced some below) that talk about a pretty similar methods, but they won’t tell you EXACTLY how to use a Dropbox account and another always-on computer (or a cheap network drive) that will always have an update version (as well as point-in-time snapshots )of your entire music library.

  1. get a paid dropbox account via link: ($10/month. Or see Google drive or other perhaps cheaper / easier / more complicated / just do it the way I do)
  2. install dropbox on your computer
  3. determine the location of all things that need to be backup up (generally the user/music folder but instructions how to verify
  4. use http://www.zibity.com/macdropany.html to sync the Music folder (or whichever as from 3 above to get your library with.
  5. Leave your computer plugged in and powered on overnight — depending where you are in the world you might finish in a night (or it might take a few weeks if you’re in the bush somewhere) but most of your should be done within a few days — you’ll know when your music folder has a nice green checkmark on it.
  6. Now, your entire library is stored in Dropbox, safe and sound. You can browse the song files right on Dropbox, just like the files & folders are on your P.C. — which means any computer you download this to can become your new DJ library with minimal config required.
  7. Now for the fun part. Either find an spare laptop or computer with an external drive connected. Or even better, spend $500 and get a wifi-enabled network drive. And sign into Dropbox on that second device as well. Now, every time you make any change to your iTunes or Serato library, as long as you are connected to wifi those changes will upload to Dropbox, then immediately download to the onsite backup device which is sitting happily in your house while you frolic around the city or world or wherever in the world your music takes yoi.
  8. If you get a new computer, just log into Dropbox, Use macdroptoany to sync your music folder to the system location, and open up itunes / Serato and you’re good to go. Alternately, you can just copy/sync/clone the onsite backup directly onto an SD or USB or external drive or anywhere you need it to get yourself going again. and if you need to see point in time version of your library, can restore the folder from various points in time right out of dropbox (instructions link)

There, now  you’ve got a Disaster Recovery Plan for your D.J/Music life. Congratulation 🙂

 

References

What to buy for a cheap network drive setup

  • https://www.synology.com/en-us/products/DS116
  • Wireless Adapter: https://www.monoprice.com/product?p_id=8076

About Google Backup & Sync, allows you to use Google Drive instead

alternative google, use backup & sync instead : https://www.blog.google/products/photos/introducing-backup-and-sync-google-photos-and-google-drive/

“Backup and Sync is an app for Mac and PC that backs up files and photos safely in Google Drive and Google Photos, so they’re no longer trapped on your computer and other devices. Just choose the folders you want to back up, and we’ll take care of the rest.”

Other post with videos etc

Backing Up Your Digital DJ Data

What is a Business Continuity Plan and Why Do You Need It?

Disasters of the natural and cyber nature happen every day and many smaller companies are simply not prepared for the immense amount of recovery that it takes to get back to work. As a mid or smaller level company it is essential that a business continuity plan be in place to aid in the recovery of the business after any disaster.

In order to create an effective and useful business continuity plan it is first essential to understand what a business continuity plan is and how to create one. Put quite simply, a business continuity plan, also frequently called a disaster plan, is a plan that is created to help streamline the recovery process following a natural disaster or any disaster for that matter that interrupts and potentially halts the function of the business in question. This can be something like a tornado, flooding, a hurricane, a fire, or a cyber attack that cripples your computer system.

Business Continuity Plan

This type of plan is generally constructed in several different steps in order to be the most effective that it can possibly be. The first part of the process involves taking an in depth survey of your business and what it takes to function on a day-to-day basis. This is not something that is going to be done in a few hours and generally a few days of observation are needed to create an in depth snapshot of what your business needs to function.

This step may be things like what inventory do you need, what equipment do you need, how many employees are necessary, what type of communication do you use, what type of utilities, what space you need, etc. This is essentially everything your business needs to function on the most basic level. This is going to provide the stepping stone to create your entire plan and to know what you need for the next parts of the planning process.

The next step is to actually construct you plan. This means thinking about where your business will function in the event of a disaster, where you will get the supplies and inventory you need, how you will contact your employees and your customers, and so on. This is going to be the step that takes the longest and it can be broken up into several smaller steps.

To help create your plan you should first set up some sort of communication. This can be something like an email address, a computer that is kept off site, a phone number customers can call that will not be affected by disaster and the like. Communication is the most important part of any business and it is important to keep communication open at all times no matter the disaster or the state of your business following this disaster.

The next step is to consider how you are going to back up information. This might mean storing information off site, having a cloud account that keeps your information safe, or employing a third party company to store your information remotely. This is going to be a crucial step as well, as lost information can be the end of any company.

After all is said and done it becomes necessary to educate your employees about the steps that you have put into place and the strategy that has been created. This is going to help insure that the recovery process is as fast as possible and that your employees are ready and willing to help you get back on track after any disaster.

Did you know that March 31st is World Backup Day?

Has your business data been backed up recently?

Backup Data

World Backup day is not only a day that promotes backing up all your valuable data, but it’s also a day to talk about the enormous task of preserving our increasingly digital heritage for future generations.

{company} recommends though that every day should be world backup day, as one backup per year isn’t enough to combat against the leading causes of data loss, which are, in order of percentage:

  • Hardware or System Malfunctions = 44%
  • Human Error = 32%
  • Software Corruption = 14%
  • Computer Viruses = 7%
  • Natural Disasters = 3%

If you don’t backup your data, the risk of losing your most valuable information will become a constant threat.  Ensure this doesn’t happen with an automatic daily backup in place.  Don’t have an automatic daily backup in place?  Not to worry, {company} will show you how!

By implementing a backup strategy that uses a 3-2-1 rule, you can feel rest assured that even if one backup fails, you still have two left.  Need assistance setting up a 3-2-1 rule in your backup strategy plan?  Contact {company} today at {phone} or send us an email to {email}.  The 3-2-1 rule creates triple redundancy for your files by creating a:

  • Primary and Secondary Copy – stores your copies in at least two types of storage media (local drive, network drive, etc.)
  • Cloud Copy – stores one copy off-site through the use of an online backup file system ensuring you have everything you need to continue working from anywhere.

Need assistance in finding that right backup provider?  With the managed business continuity plans and affordable backup services offered by {company}, you can rest easy knowing everything’s in place to protect your information and technology from anything the future might throw at you.

Contact us today by giving our team of experts a call at {phone} or send us an email to {email} and get the protection your business needs to keep your business operations running no matter what type of disaster hits.

Why All The Fuss Over Computer Backups?

Most people rely on computers for many varied tasks. A business owner may use their computer to communicate with clients, send emails to employees and advertise their business. Many private individuals use their computers to stay in touch with friends and family via personal webpages on social media networks and highly private email communications. A computer can allow a grandparent in Florida to see their grandchild’s first steps or watch as they graduate from high school. Most people use computers each day, but they may not be aware of how important it is to implement security measures so their personal data is not compromised. Many things can compromise your internet security. This is why you need to have as many backups as possible at all times.

Computer Backups

Keep Your Files Secure

Your personal files are highly important. In today’s age, it is more important than ever to keep personal files of all important documents on hand. You need copies of documents including your birth certificate, your mortgage documents and your important diplomas. You will need to have access to personal and business documents as well. Documents, such as tax returns and income statements, may need to be at hand if you are doing tasks such as applying for a job or attempting to resolve a tax dispute of some kind. Merely filing them electronically may not mean that copies are always on hand.

Power Failures

Power failures are quite common. A vast hurricane can wipe out years of files. Even a small storm of less than an hour in duration can mean electrical shorts and lost documentation. A brief power flicker can also lead to serious problems with your data files. This is one of many reasons why it is highly important to always have access to backups of all kinds for all your computer data needs.

Viruses are Dangerous

Viruses are quite common today. You may not even be aware that your computer has picked up a virus. Yet the virus may still be present, causing havoc and creating all kinds of problems. Viruses can erase important data and destroy entire files. If your computer has a virus, you can also unknowingly spread that virus to other computers as well even if you have no intention of doing so. This is another reason why you need to have backups on hand at all times A single virus can wipe out all of your data overnight. You might turn on your computer the next day and find that years of work have been erased or copied without your permission and sent elsewhere.

Without Backup Files

Without backup files, you might never see such important data. Even a skilled computer user may be helpless against a single nasty virus. A virus can also attack your hard drive, rendering your entire computer essentially unusable even after you take it to a computer recovery expert. A hard drive can break down from time to time. You might wake up and discover that your own hard drive simply isn’t working as well as it should. This can happen due to many reasons including the failure of your operating system. If the entire system goes down, days or even years of accumulated data can ultimately be lost. Vital memories that you cherish of favorite birthday parties and anniversary celebrations may be gone forever. Important business records that you need to run your business may be gone. Having backups allows you to avoid this potential catastrophe. You can work, send messages and share important events without worrying they will disappear from your reach.